Immersive training has a real business case and it is almost entirely a function of how many people you put through it. The cost sits in the build and almost nothing in delivery, which is the inverse of classroom training — so the two curves cross at a learner count. This works out where yours crosses, using your numbers rather than ours.
The tool does not decide how much time you save or how much travel disappears. You enter what you expect to change, and it does the arithmetic. That is what makes the output defensible when somebody in finance pushes back on it.
There are credible studies on immersive learning outcomes and there is a great deal of marketing dressed up as research. This model stays out of that argument entirely and compares money to money.
The build figures are the published starting points from our pricing page, not a number generated from your inputs. Scope still decides the final cost — content volume, platform targets and integrations move it.
Everything runs in your browser and nothing is sent anywhere. Change any field and the result updates as you type.
Figures are rounded to the nearest pound. The break-even figure is the number of learners a year at which the two annual totals meet, holding every other input where you set it.
The model spreads the build across the years you choose and assumes your annual intake continues. A one-off cohort that never repeats is the case where immersive rarely pays, and the calculator will show that honestly if you enter it.
Spreading a build over five years only works if the content is still correct in five years. If the procedure changes annually, set the period to one year and look at the number again.
The largest line in most classroom training is not the trainer, it is the people not doing their jobs. If your day-cost figure is only salary, the current-state total is understated and the case looks weaker than it is.
If the result is marginal, that is useful information rather than a failure. The honest conclusion is sometimes that a shorter e-learning module or a better-run classroom does the job, and we would rather tell you that before a build than after one.
Two pieces cover where immersive training earns its cost and where it does not, including what the published ROI studies actually say and which widely repeated retention claim has never had a source.